Website and Social Media Request Form

Upcoming event? Please fill out the following form carefully and completely at least two (2) weeks prior to the date promotional materials should go out and ticket sales (if applicable) will begin.

Questions should be directed to Becky (btimmons@landmarksociety.org).

Please note that if you have stumbled upon this page by accident, this is a form for internal use by Landmark Society staff only.

Event Name *

Exact name as it should appear on website/social media posts

Event Start Date (MM/DD/YYYY) *

Date event starts. If event is one-day only, put date here

Event End Date (MM/DD/YYYY)

Date event ends. If event is one-day only, leave blank

Event Time(s) *

If it is an all-day event, leave blank

Date for Event to Go Live Online (MM/DD/YYYY) *

This is the date that we will launch the social media effort (website calendar, social media posts, etc). See below for ticketing info. Should be AT LEAST 2 weeks away.

Promotional Effort/Length *

Long-Term (event is many months away, needs a robust marketing effort)
Medium-Term (event is a few months away, needs full marketing effort)
Short-Term (event is a month or two away, needs a little bit of marketing)
Pop-Up (event is DAYS away, need quick burst of marketing)

Ex: Travel Tours, Home & Garden Tours, etc are Medium- or Long-Term. Classes, happy hours, last-minute small events are Short-Term or Pop-Up.

If "other," please describe the specific target audience

Who is hosting the event? *

The Landmark Society (no co-host)
The Landmark Society & co-host(s) (see below)
Another organization, but The Landmark Society is promoting it

Provide co-host information here (names, social media links (ex: @CityofRochesterNY), website(s)

Brief Event Description (as it will appear on event calendars and social media blasts) *

Complete Event Description (as it should appear on the website) *

Event Location (name of location) *

Event Location (complete address) *

Event Location (Google map URL, if not a Landmark Society property)

Is parking available on-site? *

Yes, and there is plenty
Yes, but it is limited
No, but there is a shuttle
Not applicable

Additional Parking/Transportation Information

Is the event location accessible to those with physical disabilities? *

Yes
Somewhat (describe below)
No (describe below)

Physical accessibility considerations (please describe)

Are there accommodations for those with language/hearing/vision impairments? *

Language translation will be provided
Closed captioning or sign language services will be provided
Braille or descriptive services will be provided
None
Other (describe below)

Other accessibility considerations (please describe)

Are there age requirements to attend? *

Adults (21+) only
Adults (18+) only
No, all ages are welcome
Other (describe below)

Age requirements (please describe)

Ex: "Children must be accompanied by a parent," or "Event not suitable for children."

Is there a cost for this event? *

Yes, for everyone
Yes, for non-members only
No, this event is free

Does the event require advance ticketing/registration (even if it's free) *

Yes, and there is no limit to the number of tickets sold/reservations accepted
Yes, and there is a limit to the number of tickets sold/reservation accepted
No, this event doesn't require advance ticketing or reservations

Will tickets be available at the door/gate? *

Describe event pricing structure, if applicable (ex: $25 for non-members, $15 for members; or $5 in advance, $10 at the door)

Are event discounts available? *

Yes (see below for details)
No

Describe discount information (discount code, etc)

Date tickets/registrations should go "live" (MM/DD/YYYY)

Must be at least 2 weeks in advance

Date ticket sales/registrations end (MM/DD/YYYY)

Add time if applicable

Additional ticketing/registration info (Eventbrite/Zoom link, etc)

Confirmation message (to be sent to those who purchase tickets/register for event)

Primary Contact for questions about event *

First

Last

Primary Contact for questions about event *

Confirm Email

Primary Contact phone number(s) *

Any additional info we need to know about the event?

Has all necessary media content been uploaded to the server or emailed to the Preservation Outreach Coordinator(s)? (check all that apply)

High resolution photos (with credits and captions, where necessary)
Sponsor perk sheet with sponsor names & promotional requirements
Sponsor logos
Not applicable

All media content should be in a single event folder on the server (photos can be in a separate sub-folder from sponsor logos).

Media content location on server

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The Landmark Society of Western New York is supported, in part, by the New York State Council on the Arts with the support of the Office of the Governor and the New York State Legislature

The Landmark Society receives support from Monroe County through the Mid-Size Arts Organization Grant

5 Castle Park, Rochester, NY 14620 · PHONE: (585) 546-7029 · FAX: (585) 546-4788

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Website and Social Media Request Form

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